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Greenstone Hill,
Johannesburg, Gauteng

0635243149
0645328745

natalie@ruppell.co.za
xander@ruppell.co.za

PROPBOTBeta

Never miss a Property24 lead again.

PropBot auto-replies to enquiries on WhatsApp in 60 seconds, collects documents, runs credit checks and books viewings — all while you sleep.

Book a Demo See how it works
Built for SA real estate Your own WhatsApp number POPIA compliant
🔒 portal.propbot.co.za/dashboard
Live
Dashboard Leads · 47 WhatsApp · 3 Properties Agents Billing
Good morning, Sarah

Thursday · Sandton Property

All Leads
Leads47
Docs34
Views12
Conv18%
Viewings Today 2
Avg response<60s
<60sAvg response time
70%Viewing show rate
100%POPIA compliant
24/7Always on
How it works

From enquiry to viewing in 4 steps

No more lost weekends chasing leads. PropBot runs the entire pipeline so your agents only show up for the parts that matter.

01

Lead enquires on Property24

Property24 sends the enquiry. PropBot captures it instantly via email forwarding or a direct webhook.

02

WhatsApp reply in under 60 seconds

A personalised, pre-approved template goes out from your own WhatsApp Business number.

03

Lead uploads documents securely

A mobile link collects ID, payslip, bank statements and proof of residence — neatly organised.

04

Viewing booked & agent notified

The lead picks a slot from your agent's calendar. PropBot sends reminders and keeps everyone updated.

Everything you need

One app for the entire
lead lifecycle

Stop juggling Property24, WhatsApp, Google Drive, calendars and credit bureaus. PropBot is the operating system for your agency.

WhatsApp Inbox

WhatsApp Web-style inbox for every conversation, with delivery & read receipts.

Property Map View

See all your listings on a live map, colour-coded by status. Spot density at a glance.

Credit Checks

One-click TPN credit checks. OCR pulls ID numbers from uploaded docs automatically.

Calendar Sync

Each agent gets their own booking link. Viewings sync to Google Calendar automatically.

POPIA Compliant

Consent capture, audit trails, encryption at rest and right-to-deletion built in.

Team Management

Invite agents by email. Admin vs Agent roles. Each agent sees only their own leads.

AI Lead Routing

Replies are classified by intent — book viewing, ask question, withdraw — and routed.

Pipeline Analytics

Conversion rates, response times and agent leaderboards. See where leads fall off.

Yoco Billing

Monthly invoices generated automatically. Pay by card or EFT via a local SA processor.

Live WhatsApp Inbox

See every conversation.
Never miss a reply.

PropBot replies on WhatsApp the moment a lead enquires. Every send / delivered / read receipt comes back via Meta's Cloud API — the whole thread, in real time, in one place.

  • Auto-replies within 60 seconds using approved templates
  • Each agency uses their OWN WhatsApp Business number
  • Delivery & read receipts in real time (✓ → ✓✓ → blue)
  • Inbox shows unread count, last message & lead status
  • Every message logged for POPIA audit trails
A
Amahle Nkosi

+27 73 456 7890 · Viewing Booked

Live
PropBot · initial inquiryHi Amahle, thanks for your interest in 45 Rivonia Road, Sandton 🏠15:11 ✓✓
Hi, yes I'm interested. Can I view this weekend?15:45
Your viewing is confirmed ✅
📅 Sat 28 May, 10:0014:01 ✓✓
CONFIRM 👍08:14
Property Map View

See where your
portfolio lives.

Most agents don't realise how dense their portfolio is in a suburb until they're showing two properties on the same street back-to-back. The map view fixes that.

  • Colour-coded pins by status (Active, Let, Archived)
  • Click any pin for property, agent, price & lead count
  • Smooth fly-to animation between properties
  • Spot clusters of leads in one suburb instantly
  • Built on free OpenStreetMap tiles — no API costs
Active45 Rivonia RoadR 18,500/mo
5 active·1 let
Simple pricing

Plans that grow with your agency

No setup fees. Cancel anytime. All plans include VAT-compliant billing via Yoco.

Starter

50–100 properties
R 2,500/mo
50 leads included
R40 / lead over
  • Full WhatsApp automation
  • Document collection
  • Calendar sync
  • Email & in-app support
  • 1 admin + unlimited agents
Get started
⭐ Most Popular

Growth

100–300 properties
R 5,000/mo
150 leads included
R30 / lead over
  • Everything in Starter
  • Credit checks (TPN)
  • Property map view
  • Priority WhatsApp support
  • Pipeline analytics
  • Custom message templates
Try this plan

Enterprise

Unlimited properties
R 12,000/mo
500 leads included
R20 / lead over
  • Everything in Growth
  • Dedicated account manager
  • Custom integrations
  • API access
  • SLA-backed uptime
  • Custom POPIA agreements
Talk to us
FAQ

Common questions

Do I need to leave Property24?
Not at all — PropBot connects to Property24 via email forwarding or a direct webhook. Keep your listings exactly where they are; PropBot just handles the leads as they come in.
What about POPIA compliance?
PropBot is POPIA-compliant out of the box. Explicit consent is captured via WhatsApp before any data is processed, every interaction is logged for audit, and leads can request deletion at any time.
Can I use my own WhatsApp Business number?
Yes — and you should. Each agency connects their own number so leads see YOUR brand, not PropBot's. Setup takes about 20 minutes during onboarding.
How fast can I get started?
Most agencies are live within 48 hours. The onboarding wizard walks you through agency details, agents, importing your P24 listings, email forwarding, and a test lead before going live.
Do I own my data?
Absolutely. Every agency is fully isolated — one agency's data can never be seen by another. Export anytime as CSV. Your data belongs to you.
What integrations do you support?
Property24 (email & webhook), WhatsApp Business API, Google Calendar, Calendly, TPN credit checks, Yoco payments, Google Drive document storage, and email via Resend / Mailgun.
⭐ Founding Agency program — open now

Stop losing leads to slow replies.

See how PropBot handles a real lead from enquiry to viewing — book a quick demo with the Ruppell team.

Book a 15-min demo Explore features
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